Then select File | Export to PDF option to create the PDF file. Open Office Writer, Calc, Impress and Draw each have the ability to Export created files to the PDF format.ĭownload Open Office from ( ) (make sure you select the correct option for the Operating System that you have installed.Ĭreate your document in the desired application (usually Writer) and include any images. Unless you have access to Adobe Acrobat Professional, you probably do not want to do this. Most businesses have a need for this and can easily pay the license fee for the program. This is a very sophisticated program that can create pdf file and open and modify existing pdf programs. Has become a standard for the exchange of information. Other Advantages of PDF files.Ī PDF document looks exactly like the original but protects the source of the original document.ĭocuments can be viewed and printed on any platform. This easily allows users to exchange richly formatted documents without having to have the associated original program from which the document was created, installed. A user can view any pdf file with Adobe Acrobat Reader which can download from the Adobe site at free. This includes text, spreadsheets, web pages, presentations, images and to some extent video. Adobe Acrobat Professional will read just about any file and convert it to the PDF format. It was a time when there was not one dominant program or suite of programs (such as MS Office) and it was before many of the programs provided the ability to read and open files of different competing formats.Īdobe, Inc solved this problem with AdobeAcrobat and the PDF format. This was a huge problem, especially in the business environment, because a user had to have the program installed on their PC if they wanted to view a file from that program. MS Word document could not be opened in WordPerfect or WordStar and vice versa). word-processing, spreadsheet, desk-top publishing, graphics, etc) but had different formats (way of saving the file) which were not compatible with each other (i.e. At that time, there were many different applications that performed the same type function (i.e. editing is not possible by using More Option.PDF stands for Portable Document Format and was developed by Adobe, Inc around 1992. We can save the document as read-only i.e. In this dialog box, Enter a password in “Enter Password to open” text box and retype the same password in “Confirm Password” box for confirmation. Immediately it shows “Set Password” dialog box as given in the following Figure. To save a file with password, click on “Save with Password” check box and then click “Save” button. We can set a password to protect your document while saving a file. In OpenOffice writer, a document can be protected with a password. This list box shows a variety of formats to be saved. To do so, select the file type from Save as a type list box. We can store our OpenOffice document as Microsoft Word document or pdf.
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